JUNE 1 – JUNE-9 2021

Position Title:  Legal Specialist

Position #:  10121B

Location:  Pickaway County Job & Family Services, 1005 South Pickaway Street, Circleville, Ohio 43113                                                                                                                                         

Base Pay $19.65*

*will start at 95% of base rate upon hire, 100% of base rate after completion of 180-day probation period.

Benefits include:  Vision, Dental, Health, Life Insurance; PERS; Deferred Compensation; Vacation;              Sick pay;  Personal time;  Holiday pay;  Direct Deposit.

Job Description

Essential Functions of the Position

The duties are arranged in order of importance.  However, the specific duties and the frequencies listed may vary. 

Prepares correspondence regarding legal matters related to CSEA/Child Protective Services to be filed in court; prepares legal documents for court hearings (e.g., complaints, motions, orders, contempt motions, annual reviews etc.); provides same to attorney and assigned case manager for review; files legal documents in court for hearings; researches court files and databases for information needed for file and/or tracks progress of case; maintains tickler system to track progress of case and insure timely filings of cases.

Images legal and other related documents (e.g., driver’s licenses, process server returns, etc.); enters necessary information into SETS/SACWIS; prepares and mails correspondence to involved parties.

Enters docket notes into SETS/SACWIS computer system; completes follow-up forms/documentation (e.g., judgment entries [attempting service again], warrants, warrant worksheets).

Copies legal documents to be filed with court; assists with the preparation of cases for court; maintains and organizes child welfare legal records/child support case files and interview records according to standard operating procedures and instructions;  corresponds with prosecutor’s office, outside attorneys, and court personnel regarding case matters; schedules appointments, legal hearings, and interviews for attorney; prepares court docket.

Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

Demonstrates regular, punctual, and predictable attendance.

Performs other related duties as assigned.

Minimum Acceptable Characteristics:

Knowledge of:  MSWord; Excel; Microsoft Outlook; Onbase software; SACWIS; SETS; government structure and process; children; agency goals and objectives; agency policies and procedures; civil procedures; legal terminology; court filing procedures; office practices and procedures; English grammar and spelling; and records management.

Skill in:  data entry; word processing; computer operation; drafting; and use of modern office equipment.

Ability to:  carry out simple instructions; carry out detailed but basic written or oral instructions; deal with problems involving few variables within familiar context; deal with problems involving several variables within familiar context; perform basic addition and subtraction; copy material accurately and recognize grammatical and spelling errors; prepare routine correspondence;  prepare accurate documentation; use proper research methods to gather data; respond to routine inquiries from public and/or officials; communicate effectively; understand a variety of written and/or verbal communications;  maintain records according to established procedures; work alone on most tasks;  develop and maintain effective working relationships.

Minimum Qualifications

Completion of two (2) years technical training in office administration/secretarial science with emphasis on legal secretarial functions.

Or two courses or twelve months experience in typing, two courses or twelve months experience in legal research and writing, two courses or twelve months experience in legal office procedures, one course or six months experience in business law, two courses or twelve months experience in word processing, and one course or six months experience in interviewing principles.

Or education, training, and/or experience in an amount equal to the minimum qualifications stated above.

In addition, applicant must have a valid driver’s license.

Unusual Working Conditions/Hazards

Exposure to persons with contagious diseases.

If interested, please submit resume and Ohio Civil Service Application to: Pickaway County Job & Family Services, 1005 South Pickaway Street, P. O. Box 610, Circleville, Ohio 43113, Attn:  Human Resources.

Date Posted:  Thursday, July 1, 2021

POSTING DEADLINE IS:  Friday, July 9, 2021, 4:00 p.m.